Administrative & Executive Assistant

Position – Administrative & Executive Assistant

Company: Tech Guardian
Status: Full Time
Initial Compensation: $23.50 – $28.50/hour (based on experience)

Company Description

Tech Guardian is a Managed Service Provider (MSP) that has been in business for over 20 years. We are an award-winning IT company rated in the top 5% in USA, with expertise across all IT environments. Our office is located in Lake Elsinore and we serve small and medium businesses throughout the Inland Empire. Tech Guardian provides something different than what is traditionally done in the IT space. We provide proactive IT services, not break/fix, so our techs are responsible for engineering system solutions to protect customers from downtime. Our business is steadily growing and we need engineers and technicians with a strong desire to grow with our company and be a team player. Tech Guardian values its employees and invests in their long-term growth. We expect our technicians to advance and grow in the company by certifying in a range of products and we compensate with pay raises with each certification. We provide paid technical training each week and we reimburse the cost of each passed certification. Every team member becomes a part of the Tech Guardian family and we frequently have team activities to maintain strong working relationships. Our employees work for Tech Guardian because they enjoy the atmosphere, the camaraderie and the challenge of solving new problems each day.

Objective

Tech Guardian is seeking an Administrative Assistant with some Executive Assistant responsibilities. The Administrative Assistant will support our internal departments of Sales, Service and Administration. Their time will be spent assisting each department with various tasks. They will also help to manage the President’s calendar and tasks. They’ll work in our office in Lake Elsinore. They may also work directly with clients that walk in or call over the phone. This position can advance to either a full-time Executive Assistant and/or Office Manager.

  • Schedule/Reschedule Meetings
  • Handles Administrative Needs of the President
  • Receive Visitors
  • Bookkeeping and basic accounting
  • Billing
  • Payroll
  • Job Costing
  • Answering Phone Calls (overflow as needed)
  • Data Entry
  • Assist with Marketing Campaigns
  • Conduct Q/A Surveys
  • Maintain Inventory Supplies/Counts
  • Receive and Verify Product
  • Support Events
  • Take Minutes During Meetings
  • Review and Correct Procedures
  • Track Key Performance Indicators
  • Identify Gaps in Efficiency
  • Create and Organize Reports
  • Run Errands
  • Communication skills are the most important. You must be able to communicate and articulate effectively and professionally in person, in writing and over the phone
  • Strong computer and office productivity knowledge
  • Highly organized and able to balance competing priorities
  • Ability to multi-task and adapt to changes quickly
  • Typing skills to ensure quick and accurate entry
  • Self-motivated with the ability to work in a fast-moving environment
  • Be eager to learn, pick up new skills easily and can become proficient in a short time
  • Resourceful and solution oriented – always find a way to make it work
  • Reliable and trustworthy
  • Desire to grow with a great company that appreciates and values hard work
  • Ability to maintain confidential information
  • A service oriented attitude – you do what it takes to get the job done correctly
  • Have the ability to manage multiple projects simultaneously with minimum oversight
  • Have a teachable and positive attitude at all times
  • Meticulous – you have a fine eye for details
  • Resourceful Problem Solver – you always find a way to make it work
  • Ability to work under pressure and manage stress
  • 4+ Years experience recommended (clerical, administrative or executive support)
  • Strong desire to get your foot in the door with a fast growing, team oriented company
  • Excellent customer service and communication related skills
  • This a not a technical job, but you must have an understanding of computer technical terminology
  • Work from our office in Lake Elsinore, we are an essential business
  • $23.50 – $28.50/hour (based on experience)
  • Competitive benefits package available after 90 days
  • Typical shift: 8:00am – 5:00pm M-F (flexible hours or an alternative schedule may be considered)
  • Must be able to pass a drug test
  • Principals only. Recruiters please don’t contact this job poster
  • Occasionally lift and/or move up to 40 pounds
  • Frequently bend, lift, stand and crawl under desks

Apply Now

Apply using the form below. After your application and resume is reviewed you’ll be emailed a link to take a series of tests to ensure you are qualified.

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